Records Management Full-time Job

Zim-TTECH is seeking highly qualified and experienced applicants to be considered for the position of Stores Assistant. Zim-TTECH is a registered Private Voluntary Organisation (PVO 125/23). Its activities occur primarily in the technical areas of health system strengthening; epidemiology and strategic information strengthening, health workforce development; operations research and evaluation; prevention, care, and treatment of infectious diseases.

Position Summary

Taking charge of all inventory issues from receiving, storing, and dispatching. The role covers all grants & programs. The incumbent reports to the Administration and Logistics Manager and will be responsible for maintaining the ERP system, Acumatica, the manual system, the Kardex/Bin cards and will be expected to maintain both systems up-to-date and maintain proper filing.

Duties And Responsibilities

-Monitoring stock levels of all inventory items & replenishing stock by raising requests in the Acumatica system.

-Tracking inventory expiry dates and communicating with user departments.

-Maintaining the safety and security of inventory by making sure access to the warehouse/stores is in line with the SOP and warehousing best practices.

-Manages the inventory management module in the ERP system -Acumatica System.

-Facilitating the conducting of periodic stock-take, and spot checks in line with the inventory management SOP and stock-take Standard Operating Procedure.

-Identifying assets and inventory for disposal.

-Performing any other duties as assigned by the supervisor.

Qualifications And Experience

-Degree in Supply Chain Management/Logistics/Procurement.

-Chartered Institute of Procurement and Supply (CIPS) /Chartered Institute of Logistics & Transport (CILT) is a necessity.

-Minimum of 2 years’ experience manning medical warehouse and conversant with ERP systems.

-Knowledge of ERP system fundamentals to manage inventory, purchase requests, and generate reports.

-Good understanding of supply chain concepts and MS Office packages is required to comprehend procedures, policy implementation and for tabulation, manipulation, computations, and tracking of inventory, and supply chain metrics.

-Possess inventory management skills to effectively manage the movement of stocks & monitor stock levels.

-Have good planning and coordination skills to manage the delivery and accounting of huge stocks and to communicate effectively with stakeholders.

Commitment to Diversity

-Zim-TTECH recognizes that disparities in health around the globe stem from inequity. Therefore, the organization encourages and supports the multiple identities of staff including, but not limited to, socio-economic status, age, race, ethnicity, language, nationality, sex, gender identity and expression, culture, spiritual practice, geography, mental and physical disability. Zim-TTECH strives to become a local, national, and international leader in developing and maintaining increased representation and recognition of each of these dimensions of diversity among its staff.